CARE International UK is preparing a number of “Standard Construction Documents” for use in shelter projects in emergencies.

Could you assist by sharing any construction documents that you or your colleagues have found useful in emergency situations?

Documents will be edited to provide “best practice” documents that will form part of CARE’s Emergency Toolkit as described below:

CARE’s Emergency Toolkit

The Emergency Toolkit will describe the protocols, procedures and guidelines for CARE’s emergencies work and will be organised in four sections:

Part 2: Programming Guidelines

Part 3: Program Management Guidelines

Part 4: Operational Guidelines

CARE International UK is tasked with developing the ‘Transitional Shelter and Settlements Chapter’ that will appear in Part Two: Programming Guidelines. This chapter shall include Annexes containing specific technical tools. One Annex shall contain a collection of ‘Standard Construction Documents’. These documents shall be designed as best practice templates for Emergency Shelter and Reconstruction projects.

Below is a list (possibly incomplete) of Standard Construction Documents that would be included in the Toolkit:

1. Land tenure certificate
2. Community MOU for building work
3. Government MOU for building work
4. Government MOU to provide infrastructure or services
5. Interagency MOU to provide infrastructure or services
6. Community MOU and TOR for construction committee
7. Letter of Invitation to Tender
8. Tender Invitation
9. Building contract
10. Schedule of Work
11. Bill of Quantities
12. Drawing Title Block
13. Specification
14. Construction Quality Control Checklist
15. Certificate of Completion
16. Building Handover Document
17. Asset Handover Document
18. Materials Voucher
19. Organograms
20. Job Descriptions
21. Example Shelter Kit
22. Prequalification matrix

Send documents to kgardham@rics.org by 12th May

In the first instance, we will be looking at :

a. Schedule of Work

b. Bill of Quantities

c. List of Drawings and title block

d. Specification

and would welcome any examples, formats or templates that have been particularly useful. There will be an emphasis on flexibility and simplicity – ensuring that the documents can be easily adapted and translated to suit different situations, different cultures and different scales of operation.

Please forward any documents which may be of use to Karen Gardham (kgardham@rics.org).

All documents will be checked by a legal team as well as being thoroughly discussed with CARE shelter specialists before being included in the Toolkit.

Electronic copies are preferred, but hard copies may be sent to Karen at: RICS, 12 Great George Street, London SW1P 3AD. Please send documents by 12th May.

If you have any queries please contact Karen on 020 7334 3730.