Inclusive policies and procedures

Workplace policies outline principles and responsibilities that both managers and employees need to adhere to. They ensure a consistent approach to procedure and help formalise what is expected of employees across the business.

Inclusive HR policies help ensure equal opportunity for all employees. They provide a framework for fair recruitment, hiring, promotion and compensation practices, and can prevent discrimination based on factors such as race, gender, age, disability, or sexual orientation. This will foster a sense of fairness, reduce bias and create a level playing field for employees.

The key to good policy is effective communication and implementation, particularly by line managers. In the event of any misconduct proceedings, as evidenced in Taylor v Jaguar Land Rover (a legal case from the Employment Tribunal), a UK business cannot hide behind the fact that policies are available but were not known about or implemented, if the employee in question was not aware of their existence.

Four policies to foster a diverse, equitable and inclusive workplace

Under UK law, workplaces must have a number of HR policies, including health and safety, and time off and breaks. Aside from these, firms should consider other policies to create a framework that supports embedding DEI within the organisation. We encourage firms to implement these four policies as a minimum.

1. Non-discrimination policy
2. Accommodations and accessibility policy
3. Family, caring and parenting policy
4. Well-being policy

Tools

• The Chartered Institute of Personnel and Development Factsheet: HR Policies. An overview of the purpose and benefits of HR policies and how to implement and communicate them effectively throughout an organisation.